Why MFT beats email – Part 2 – File Transfer Auditing

By: Karen Bieniek on November 25th, 2013

 

Access to data for collaborative working is essential for businesses who want tighter integration with customers and suppliers. As covered in Part 1 of this series, emailing files may allow for quick and easy transmission of information, but it also has problems in terms of security. This time we look at another serious shortcoming of email – auditability.
 
File transfer auditing
As with any asset, it makes good sense to track who is using business information and how. In order to maintain security and ownership, it is essential to know if and when such data leaves the company network. Most enterprise networks already have some degree of internal file auditing to record these movements, but once the data passes through the firewall, such tracking capabilities are almost non-existent. MFT product can get around this issue by creating a central data collaboration that securely audits every file action both internally and externally for complete control.
 
The disconnected nature of email, coupled with multiple copies creates a massive problem for businesses looking to establish which file is the authoritative version. Every mail recipient receives a copy of the attached file, instantly creating a versioning problem and increasing workloads as partners seek to merge data. Trubiquity’s TRUexchange can again help to minimize this issue by creating a single, authoritative copy of each file for partners to collaborate on and maintain a complete version history to allow for easy tracking of changes or rollback in the event of a problem.

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