Why MFT beats email – Part 6 – ComplianceBy: Karen Bieniek on December 23rd, 2013
When collaborating between group partners, or with key suppliers and customers, data compliance is as important as security. The transfer of data must be inline with industry regulations or internal business guidelines – something which is difficult to achieve when email is the transfer medium of choice.
Email can almost certainly get a file from point A to point B (size limits permitting), but what it cannot do is to enforce transfer regulations. With considerable effort, much of the file transfer process can be templated to reduce the chances of non-compliance. However as regulations change, templates need updating to remain compliant.
Email makes it very difficult to prove compliance with regulations. Audit trails can be created through journaling, but details are limited and require manual intervention. Proving compliance in case of query or spot-check is a long, drawn out process without any guarantee of success.
Managed file transfer (MFT) can enforce compliance from the outset. Data security rules prevent information being passed to third parties, or even being seen by unauthorized users at partner organizations. Cloud-based solutions like TRUexchange from Trubiquity can also be relied upon to keep up with regulatory changes, with all updates being applied just once, in a central location. All file transfers passed through TRUexchange are then automatically compliant.
MFT also allows businesses to create file transfer audits automatically, proving compliance immediately. Reports can be created to show which information was passed to whom and what was then done with that information. Collaboration can be achieved as easily as with email file transfers, but without the compliancy issues.